Free Microsoft Office Downloads
Exercise files | MS Office keyboard shortcuts
MS Office Keyboard Shortcuts
Keyboard shortuts to speed your workflow.
MS Office General | Excel | Word | PowerPoint | Outlook | Project | Visio
Microsoft Word Shortcuts |
| Formatting Characters |
| Change Case |
Shift+F3 |
| Increase Font Size |
Ctrl+Shift+ > |
| Decrease Font Size |
Ctrl+Shift+ < |
| Formatting Paragraphs |
| Single Line Spacing |
Ctrl+1 |
| Double Line Spacing |
Ctrl+2 |
| 1½ Line Spacing |
Ctrl+5 |
| 12 pt Space above paragraph |
Ctrl+0 |
| Indent Paragraph |
Ctrl+M |
| Styles |
| Heading 1 |
Ctrl+Alt+1 |
| Heading 2 |
Ctrl+Alt+2 |
| Heading 3 |
Ctrl+Alt+3 |
| Normal |
Ctrl+Shift+N |
| Date & Time |
| Insert Date Field |
Alt+Shift+D |
| Insert Time Field |
Alt+Shift+T |
| Fields |
| Update Field |
F9 |
| Toggle Codes |
Shift+F9 |
| Create Field |
Ctrl+F9 |
Shortcuts Common to all MS Office Programs |
| Close Program |
Alt+F4 |
| Cut |
Ctrl+X |
| Copy |
Ctrl+C |
| Paste |
Ctrl+V |
| Duplicate object |
Ctrl+D |
| Undo |
Ctrl+Z |
| Redo |
Ctrl+Y |
| Formatting characters |
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| Select All |
Ctrl+A |
| Bold |
Ctrl+B |
| Underline |
Ctrl+U |
| Italic |
Ctrl+I |
| Repeat last action |
F4 |
| Working with documents |
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| Create a new document |
Ctrl+N |
| Open a document |
Ctrl+O |
| Close a document |
Ctrl+W |
| Save As |
F12 |
| Save a document |
Ctrl+S |
| Print a Document |
Ctrl+P |
| Spellcheck |
F7 |
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Microsoft Outlook Shortcuts |
| Activate the Find a Contact box |
F11 |
| Mark an e-mail message as read |
Ctrl+Q |
| Open a contact |
Ctrl+Shift+C |
| Open a meeting request |
Ctrl+Shift+Q |
| Open a task |
Ctrl+Shift+K |
| Open an appointment |
Ctrl+Shift+A |
| Open an e-mail message |
Ctrl+Shift+M |
| Open the address book |
Ctrl+Shift+B |
| Open the Advanced Find dialog |
Ctrl+Shift+F |
| Switch to Inbox |
Ctrl+Shift+I |
| Switch to Outbox |
Ctrl+Shift+O |
| Send a message |
Alt+S |
| Reply to a message |
Ctrl+R |
| Forward a message |
Ctrl+F |
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Microsoft Visio Shortcuts |
| Shortcuts for choosing a tool |
| Arc |
Ctrl+7 |
| Connection Point |
Ctrl+Shift+1 |
| Connector |
Ctrl+3 |
| Crop |
Ctrl+Shift+2 |
| Ellipse |
Ctrl+9 |
| Freeform |
Ctrl+5 |
| Line |
Ctrl+6 |
| Pencil |
Ctrl+4 |
| Pointer |
Ctrl+1 |
| Rectangle |
Ctrl+8 |
| Rotation |
Ctrl+0 (zero) |
| Stamp |
Ctrl+Shift+3 |
| Text |
Ctrl+2 |
| Text Block |
Ctrl+Shift+4 |
Microsoft PowerPoint Shortcuts |
| Selecting text and objects |
| Select Frame |
F2 |
| All objects (slide view) |
Ctrl+A |
| All slides (slide sorter view) |
Ctrl+A |
| All text (outline view) |
Ctrl+A |
| An object |
TAB or
Shift+TAB |
| Formatting text |
| Left align |
Ctrl+L |
| Right align |
Ctrl+R |
| Centre align |
Ctrl+E |
| Change Case |
Shift+F3 |
| Spellchecker |
F7 |
| Working in the slide view |
| New Slide |
Ctrl+M |
| New Slide Same Layout |
Ctrl+Shift+M |
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PowerPoint Slide show controls |
| Next slide |
N, ENTER, or
SPACEBAR |
| Display a black screen (toggles) |
B |
| Display a white screen (toggles) |
W |
| End a slide show |
ESC |
| Erase on-screen annotations |
E |
| Go to next hidden slide |
H |
| Go to slide <number> |
<number>+ENTER |
| Return to the previous slide |
P or
BACKSPACE |
| Set new timings while rehearsing |
T |
| Stop or start an automatic slide show |
S |
| Use original timings while rehearsing |
O |
| First slide |
Hold both mouse buttons for 2 seconds |
Microsoft Project Shortcuts |
| Using a table |
| Beginning of Table |
Ctrl+Home |
| End of table |
Ctrl+End |
| Beginning of Gantt chart |
Alt+Home |
| End of Gantt chart |
Alt+End |
| Find a task by the number |
F5 |
| Find a Task by a word. |
Ctrl+F |
| Go To Task by the ID or Date |
Ctrl+G |
| Link Tasks |
Ctrl+F2 |
| Zoom |
| Zoom In |
Ctrl + / |
| Zoom Out |
Ctrl+Shift+* |
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Microsoft Excel Shortcuts |
| Moving Around |
| Cell A1 |
Ctrl + Home |
| Last Used Cell |
Ctrl + End |
| Go To dialog box |
F5 |
| Next Blank Cell in Row |
Ctrl+ð |
| Next Blank Cell in Column |
Ctrl+ò |
| Selecting |
| Select the current column |
Ctrl+Spacebar |
| Select the current row |
Shift+Spacebar |
| To Next Blank Cell in Row |
Ctrl+Shift+ð |
| To Next Blank Cell in Column |
Ctrl+Shift+ò |
| All Cells around Current |
Ctrl+Shift+8 |
| Date and time |
| Insert current time |
Ctrl+Shift+; |
| Insert current date |
Ctrl+; |
| Miscellaneous |
| View formulas |
Ctrl + ~ |
| Create a chart |
F11 |
| Edit links |
Edit menu/Links |
